Manage Intrastat

The Intrastat must be sent to the relevant authorities, depending on where your business is based.

• Great Britain (GB): HM Revenue and Customs.

  See the HM Revenue and Customs website (www.hmrc.gov.uk).

• Ireland (IE): Irish Revenue Commissioners.

  See the Irish Revenue website (www.revenue.ie).

These declarations provide information about all goods moving between EU countries. The document uses agreed standard commodity codes to describe the goods, the purpose of the movement and details of the weight and value of the items.

The government sets monetary limits whereby a company is liable to produce an Intrastat declaration. Please check with HMRC or the Irish Revenue Commissioners for details on these limits.

A company is liable to produce an Intrastat when the value of goods sent to, or received from, another country in the EU exceed that limit set by the government where the company is based.

Reports are normally produced per calendar month.

In the UK, a company has the choice of declaring goods based on the date of the goods arrival/despatch, or based when VAT was applied to the charge of the goods.

In Ireland, a company must declare goods based upon when VAT became chargeable on the goods.

In the UK, you can submit Intrastat data using the following options:

• Submit data on paper HMRC forms.
• Enter the values directly onto an online form.
• Submit your data over the Internet using a CSVComma Separated Value (CSV) file format. Sage 200 can import and export data in the CSV file format. file.
• Submit your data by email attachment, using Electronic Data Interchange (EDI).

In Ireland, you can submit Intrastat data using the following options:

• Submit data on plain paper.
• Submit data on paper Revenue Commissioners forms.
• Enter the values directly onto an online form.
• Submit your data over the Internet using a CSVComma Separated Value (CSV) file format. Sage 200 can import and export data in the CSV file format. file.
• Submit your data using a fixed format file.
• Submit your data by email attachment, using Electronic Data Interchange (EDI).

For more information, please check with HMRC or the Irish Revenue Commissioners.

From Sage 200 you can:

• Produce Intrastat declarations in CSV format.

  The CSVComma Separated Value (CSV) file format. Sage 200 can import and export data in the CSV file format. file layout complies to rules defined by the relevant Government department responsible for import and export. Sage 200 bases the required declaration layout on the country code specified in your Company Details.

  Intrastats are produced for entries in a calendar month. The Intrastat entries are exported to a file in CSV format, which can hold up to 999 entries. Depending on the number of entries, several CSV files may be generated.

• Specify your agency details to appear in the declaration You would do this if you are an agent generating the declaration on behalf of an organisation.

• Generate your Intrastat entries from your sales and purchase orders.

  To do this you must choose to generate Intrastat entries using the SOP Settings Intrastat tab and the POP settings Printing and Intrastat tab.

• Specify whether your Intrastat entries are based on the despatch/receipt date of goods or the invoice date, using the SOP Settings Intrastat tab and the POP settings Printing and Intrastat tab.
• Add the required commodity codes and weights to your stock item records, using the Analysis Details tab.

• Consolidate your low value transactions into one entry on the Intrastat declaration.

  To do this, you must select Enable Intrastat Consolidation in the Accounting System Manager settings.

• Produce a draft Intrastat declaration.
• Reconcile the Intrastat values for a period to the associated values for VAT.