Use these settings if you need to produce Intrastat declarations for EC VAT purposes.
Here you specify:
The default Terms of Delivery.
You must provide additional delivery terms on your Intrastat declaration if you exceed the delivery terms threshold.
For more information about the delivery terms threshold, see the UKTradeInfo website.
The default Nature of Transaction Code (NoTC).
This indicates the type of transaction which is being declared on the Intrastat. For example; straightforward sales or acquisitions, goods sent for processing or free of charge goods.
For more information about the Nature of Transaction Codes, see the UKTradeInfo website.
Whether Intrastat entries are based on their despatch/receipt date or the invoice date (UK only).
In the UK you can choose when to include transaction on your Intrastat declaration; on despatch/receipt of goods or the date VAT was applied.
Note: You cannot change this once you have generated your Intrastat entries.
In Ireland, a company must declare goods based upon when VAT became chargeable on the goods.
The Mode of Transport (Ireland only).
If you generate an Irish declaration you also need to select a code for the mode of transport. These codes must be applied in accordance with Irish Revenue Commissioners rules.
Open: Sales Order Processing > SOP Utilities > System Set Up > SOP Settings | Intrastat.
Open: Sales Order Processing > SOP Utilities > System Set Up > View SOP Settings | Intrastat.
Select Generate Intrastat entries for sales orders to produce Intrastat entries for your sales orders.
Select the Default terms of delivery from the drop-down list.
The codes that you select here acts as a default setting. You can change this on individual order lines when you maintain Intrastat entries. The codes are:
| Code | Description |
|---|---|
| CFR | Cost and freight (C&F) |
| CIF | Cost, insurance and freight |
| CIP | Carriage and insurance paid to |
| CPT | Carriage paid to |
| DAF | Delivered at frontier |
| DDP | Delivered, duty paid |
| DDU | Delivered, duty unpaid |
| DEQ | Delivered ex-quay |
| DES | Delivery ex-ship |
| EXW | Ex-works |
| FAS | Free alongside ship |
| FCA | Free carrier |
| FOB | Free on board |
| XXX | Any other terms |
Default nature of transaction code (NoTC).
Select a code from the drop-down list. this is the default setting. You can change this on individual order lines when you maintain Intrastat entries.
This code identifies the transaction type on the declaration; e.g. sales, acquisitions, goods sent for processing or repair, or free of charge goods.
Include entries based on (UK only).
Select whether you want entries to be based on the date of the Despatch/receipt date or on the Invoice date.
Note: You cannot change this once you have generated your Intrastat entries.
Include terms of delivery on Intrastat entry.
Select this if you have or think you will pass the delivery threshold set by HMRC or the Revenue Commissioners. Once over the limit you must include the terms of delivery on your Intrastats. For more information about the delivery threshold, see the UKTradeInfo website.
These options will only be displayed if the regional settings on your PC are set to English (Ireland).
Mode of transport (Irish Intrastat only).
The codes are required for an Irish declaration and include: 1 (Sea), 2 (Rail), 3 (Road), 4 (Air), 5 (Post), 7 (Fixed Transport Installation), 8 (Inland Waterway) and 9 (Own Propulsion).
Include statistical value on Intrastat entry (Irish Intrastat only).
Select this to include the statistical value on the Intrastat. This is the value of the goods, adjusted for any landed costs.
Other tasks
Document numbering (SOP settings)
Default accounts (SOP settings)
Order processing (SOP settings)
Reference
Irish Revenue website (www.revenue.ie)
HM Revenue and Customs website (www.hmrc.gov.uk)
UKTradeInfo website (www.uktradeinfo.com)