Use these settings to; choose the nominal accounts you want to use to post your profit and loss and balance sheet values, create a cash only customer account, and to set up quotations for prospective customers.
Open: Sales Order Processing > SOP Utilities > System Set Up > SOP Settings Default Accounts.
Open: Sales Order Processing > SOP Utilities > System Set Up > View SOP Settings | Default Accounts.
Select from the following settings:
You can analyse your sales by item type to find out what has been sold, or by customers to determine whom you have sold to.
To analyse sales by item, select Use same nominal code as - stock item revenue account.
Revenue values are posted to the nominal account specified on the stock item.
Analysing by item is more flexible and allows you to produce a detailed analysis of your sales if you are using cost centre breakdown.
Select Use same cost centre and department as customer account to use cost centre breakdown consistently for your revenue postings.
Revenue values are posted to revenue nominal accounts set up by cost centres and departments. This uses the account reference section of the nominal code as specified for the stock item and then uses the cost centre and department codes set on the customer's account.
To analyse sales by customer, select Use same nominal code as - Customer account.
Revenue values are posted to the nominal account specified on the customer's record stored in the Sales Ledger.
These settings provide further scope for analysing sales using cost centre breakdown.
Values for the cost of sales are posted to the default nominal account for issues, as specified for an individual stock item. These cost of sales values include the cost of the raw materials and the staff wages for those people who turn those raw materials into sellable goods. If you are using cost centre breakdown you can post to those nominal accounts set up for issues with certain cost centres and departments.
The asset of stock nominal account is used to account for the value of stock. You can also redirect the generated postings to nominal accounts by cost centre and departments.
In both instances the system takes the account reference section of the nominal code as specified for the stock item and then uses the cost centre and department codes used for your revenue postings.
Note: If you select the Use same cost centre and department as customer account, Stock issues account and Asset of stock account settings, you will be overriding all postings from the Sales Order Processing module with details from the customer account.
Select Allow cash orders to be taken to use a miscellaneous customer account for those customers you deal with only once.
You can use this customer account if you don't want to set up a separate customer account for these customers.
You must create this account in the Sales Ledger first. Enter the customer account details here.
Other tasks
Document numbering (SOP settings)
Order processing (SOP settings)
Reference