Printing and Intrastat (POP settings)

Use these settings if you need to produce Intrastat declarations for EC VAT purposes.

Here you specify:

• Whether you want to include purchase orders and returns on your Intrastat declaration.

• The default Terms of Delivery.

  You must provide additional delivery terms on your Intrastat declaration if you exceed the delivery terms threshold.

  For more information about the delivery terms threshold, see the UKTradeInfo website.

• The default Nature of Transaction Code (NoTC).

  This indicates the type of transaction which is being declared on the Intrastat. For example; straightforward sales or acquisitions, goods sent for processing or free of charge goods.

  For more information about the Nature of Transaction codes, see the UKTradeInfo website.

• Whether Intrastat entries are based on their despatch/receipt date or the invoice date (UK only).

  In the UK you can choose when to include transaction on your Intrastat declaration; on despatch/receipt of goods or the date VAT was applied.

  Note: You cannot change this once you have generated your Intrastat entries.

  In Ireland, a company must declare goods based upon when VAT became chargeable on the goods.

• The Mode of Transport (Ireland only)

  If you generate an Irish declaration you also need to select a code for the mode of transport. These codes must be applied in accordance with Irish Revenue Commissioners rules.

Select Automatically print copy orders to print copies of your purchase orders.

• Copies are printed automatically for orders that are not on holdThe 'on hold' status indicates that an account or an order has been queried. It is suspended to prevent any processing until the on hold status is removed ('off hold')..
• If you are using order authorisation, a copy of the order is printed when the order is authorised.
• If you are not using order authorisation, a copy of the order is printed once you save an order, whether it is a new order or an amended order.
• Copy orders are printed in accordance with your print setup.

1. Select Generate Intrastat entries for sales orders to produce Intrastat entries for your sales orders.

2. Select the Default terms of delivery from the drop-down list.

   The code that you select here acts as a default setting. You can change this on individual order lines when you maintain Intrastat entries. The codes are:

   EXW	Ex-works
   FCA	Franco carrier
   FAS	Free alongside ship
   FOB	Free on board
   CFR	Cost & freight (C&F)
   CIF	Cost, insurance, freight
   CPT	Carriage paid to
   CIP	Carriage and insurance paid to
   DAF	Delivered at frontier
   DES	Delivery ex-ship
   DEQ	Delivered ex-quay
   DDU	Delivered, duty unpaid
   DDP	Delivered, duty paid
   XXX	Any other terms

3. Default nature of transaction code (NOTC)

   Select a code from the drop-down list. This is the default setting. You can change this on individual order lines when you maintain Intrastat entries.

   This code identifies the transaction type on the declaration, e.g. sales, acquisitions, goods sent for processing or repair, or free of charge goods.

   • The code for HM Revenue and Customs will be one of: 10, 16, 17, 18, 20, 30, 40, 50, 60, 70, 80, 90.
   • The code for the Irish Revenue Commissioners will be one of: 1, 2, 3, 4, 5, 6, 7, 9.

4. Include entries based on (UK only).

   Select whether you want entries to be based on the date of the Despatch/receipt date or on the Invoice date.

   Note: You cannot change this once you have generated your Intrastat entries.

5. Include terms of delivery on Intrastat entry

   Select this if you have, or think you will, pass the delivery threshold set by HMRC or the Revenue Commissioners. Once over the limit you must include the terms of delivery on your Intrastats. For more information about the delivery threshold, see the UKTradeInfo website.

Irish Intrastat only

These options will only be displayed if the regional settings on your PC are set to English (Ireland).

• Mode of transport (Irish Intrastat only).

  The codes are required for an Irish declaration and include 1 (Sea), 2 (Rail), 3 (Road), 4 (Air), 5 (Post), 7 (Fixed Transport Installation), 8 (Inland Waterway) and 9 (Own Propulsion).

• Include statistical value on Intrastat entry (Irish Intrastat only).

  Select this to include the statistical value on the Intrastat. This is the value of the goods, adjusted for any landed costs.

6. Click OK to save your settings.