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Write off stock

Use this activity to account for obsolete or damaged stock as a loss.

To write off a stock item

Open: Stock Control > Adjustments > Write Off Stock.

1. Select the Stock item.

2. Enter the details on the following tabs:

   Details

   1. If you are using more than one location to store your stock, select the location where the stock item is stored using the Warehouse drop-down list.
   2. Select a Write off category using the drop-down list.
   3. Enter the Quantity of stock to be written off (up to five decimal places).
   4. Accept or amend the movement Date.
   5. Enter References for the movement (optional).
   Analysis

   1. If required, select the Value for the relevant Analysis codes from the drop-down lists.

      Click New valueto add a value to this analysis code.

      Note: You must have selected Add New on entry when setting up analysis codes in Accounting System Manager.

   2. Enter text into the Memo box to supply supplementary information about the transaction (optional).
   3. If the system is set to post to the Nominal Ledger, specify the nominal posting accounts.
      1. Accept or amend the displayed stock account. The system displays the nominal account specified for the stock item.
      2. Accept or amend the displayed issues account. The system displays the nominal account set for the selected write off category. If you have not selected a write off category the system displays the default nominal account for stock issues.
      3. Enter a narrative description to be applied to the nominal postings (optional).
   Stocking Levels

   Use this tab to enquire on warehouse stocking levels.

   1. Select the warehouse you want to enquire on using the drop-down list. The stocking levels are displayed.
   2. Click Save or Proceed for batch/serial numbered items.

3. Record batch/serial numbered items to be written off, if applicable.

   To record batch/serial numbered items

   1. Select the batch/serial numbered items to be written off by selecting the check box to the left of each item.
   2. Batch only: in the New Quantity column enter the amount to be written off expressed in the item's stock unit.
   3. Click OK to save the information.

   Tip:

   When dealing with batch/serial numbered items you can also use:

   • Auto select: The system selects the items for you starting with the first item and continues in the order in which they are displayed until the required quantity is satisfied.
   • Find: To search for batch/serial numbered items.
   • Show details: To view further information such as the item's supplier and goods in details.
   • Refresh: To update the status availability of displayed items when items have been secured by other Sage 200 processes.

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