Record stock outgoing

Use the Stock Control module to record stock out of storage when you want to:

Issue stock internally: This releases stock items to an internal area in the organisation.

Return stock to a supplier for repair: This lets you control rejected stock items you want the supplier to replace.

The stock items are moved into the Returns warehouse, which is a system reserved warehouse. You cannot access the Returns warehouse.

To check the quantities returned for an item you can prepare a stock status report, or you can view the quantities returned on the Stock Status Enquiry. While the items are recorded in the Returns warehouse they cannot be sold, transferred or written off.

Note: To return goods to a supplier that you do not want replaced, use the Purchase Order Processing module.

Issue stock free of charge: This lets you release stock items intended for customers where no charge will be made for the items.

Write off a stock item: This lets you account for obsolete or damaged stock as a loss.

Recording stock outwards produces the following results:

The overall stock level for the stock item is decreased.

The location where the stock item is stored is updated.

New entries are added to the stock item's history, if the stock item is set to keep a movement history.

Nominal postings are generated for selected nominal accounts, if the system is set to update the Nominal Ledger. The value of stock when dealing with written off, customer free of charge or internally issued stock items is posted to the Nominal Ledger.

The exception is a supplier return. Reducing the value of the stock in the Nominal Ledger is not required as you own the goods and expect the supplier to replace those you intend to return.

If dealing with returning goods, the specified stock items are added to the system Returns warehouse.

When recording stock out the total quantity of stock stored for an item is displayed, this includes free stock and allocated stock. If you are using multiple locations this is relative to the selected location. Allocated stock is not used when recording stock out, the required stock is taken from free stock.

Stock levels checks are performed by Sage 200 when recording goods out of stock. Restrictions can apply if the requested quantity exceeds the free stock. If you are dealing with a non traceable item, provided the item is set to Allow negative stock you can proceed to issue the required amount. Batch/serial numbered items cannot be issued unless there is sufficient free stock available, regardless of the negative stock setting.

Requests for goods that cause the stock quantity to fall below the re-order level or the minimum stock level are highlighted but not prevented.

When dealing with batch/serial numbered items, the system indicates those items that have exceeded their sell by and use by dates.

Batch/serial numbered items displayed as available during goods out can be allocated or issued by other Sage 200 processes. As you select the numbered items the system checks if this has occurred. If so, the numbered item is displayed red. You will need to select another numbered item from the displayed list.