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Internal issue

Use this activity to issue unallocated stock items to an internal area. You can also issue previously allocated items.

To issue stock internally

Open: Stock Control > Issues > Internal Issue.

1. Select the Stock item.

2. Enter details on the following tabs:

   Details tab

   • If you are using more than one location to store your stock, select the location where the stock item is stored using the Warehouse drop-down list.
   • Accept the displayed default Internal area or select another using the drop-down list.
   • Enter the Quantity of stock to be issued (up to five decimal places).
   • Accept or amend the movement Date.
   • Enter References for the movement (optional).
   Analysis

   • If required, select the Value for the relevant Analysis codes from the drop-down lists.

     Click New valueto add a value to this analysis code.

     Note: You must have selected Add New on entry when setting up analysis codes in Accounting System Manager.

   • Enter text into the Memo box to supply supplementary information about the transaction (optional).
   • If the system is set to post to the Nominal Ledger, specify the Nominal posting accounts.
     • Accept or amend the displayed nominal accounts.
     • Enter a narrative Description to be applied to the nominal postings (optional).
   Stocking Levels

   Use this tab to enquire on warehouse stocking levels.

   • Select the Warehouse you want to enquire on, using the drop-down list. The warehouse stocking levels are displayed.
   • Click Save or Proceed for batch/serial numbered items.

3. Record batch/serial numbered items for issue, if applicable.

   To record batch/serial numbered items

   • Select the batch/serial numbered items to be issued by selecting the check box to the left of each required item.
   • Batch only: in the New Quantity column enter the amount required expressed in the item's stock unit.
   • Click OK to save the information.

   Tip:

   When dealing with batch/serial numbered items you can also use:

   • Auto select: The system selects the items for you starting with the first item and continues in the order in which they are displayed until the required quantity is satisfied.
   • Find: To search for batch/serial numbered items.
   • Show details: To view further information such as the item's supplier and goods in details.
   • Refresh: To update the status availability of displayed items when items have been secured by other Sage 200 processes.

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