> Purchase Order Processing / Create purchase orders / Generate purchase orders / View, amend and confirm a suggested order

View, amend and confirm suggested orders

To produce a purchase order for an item on the suggested order list, you must confirm the quantity you want to purchase.

This shows the:

For each item in the list, you can change:

Amend and confirm suggested orders

Open: Purchase Order Processing > Purchase Orders > Generate Orders.

  1. On the Generate Purchase Orders window, select the item you are interested in from those displayed and click View Details.

    The Shortfalls for Items window is displayed.

  2. To change the supplier of the item click the A/C Ref column and select the required supplier from the list.
  3. To change the item price, enter the new price in the Unit Price column (expressed in the supplier's currency). If you are dealing with a foreign currency supplier, the total item price is converted to base currency and shown as the Confirmed Value on the Generate Purchase Order window.
  4. To change the Qty Required at a warehouse, select the warehouse from those displayed.
    1. To reduce the order quantity attributed to stock levels, select the Stock Levels tab and enter the revised amount in the Qty to purchase for stock box (expressed in the item's stock unit).
    2. If you have more than one sales order for that customer, you can reduce the order quantity on one of the orders to reduce the order quantity that has been assigned.

  5. To confirm that you want to purchase the item, click the Confirmed check box for each warehouse.
  6. Click OK.

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