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Use batch processing to process many transactions at the same time. You enter several similar transactions together in a list and then post them to the ledger simultaneously, instead of posting individual transactions, one at a time.
You can use batches to enter:
A batch can only contain one type of transaction at one time. You can enter a mix of foreign currency and base currency transactions.
There are two levels of batch processing in Sage 200:
This allows you to process any batch regardless of who has created it.
Note: To prevent Sage 200 users having access to the Batched Transactions Manager, you must remove the feature from the user's role in System Administration.
This allows you to only process those batches that you have created (under your Sage 200 logon).
If you commit a batch, this:
Open: Purchase Ledger > Enter Transactions > Batched Transactions or
Open: Purchase Ledger > Enter Transactions > Batched Transactions Manager.
Note: If you are using the Batched Transactions Manager you will be able to add transactions to any batch, and edit, delete or commit batches and batch transactions created by anyone.
Enter the details of the batch:
Enter a description of the batch.
Select the type of transactions from the drop-down list.
All transactions in the batch must be the same type.
Number of entries
Enter the expected number of transactions.
Enter the expected total values of the transactions.
You are returned to the Batch Transactions window. The details that you have entered can be seen in the top half of the Batch Transactions window.
Depending on the transaction type you have selected, the relevant window is displayed. Enter the details of each transaction. This is the same as entering the following transactions:
Note: You cannot allocate receipts or payments when entering Batched Transactions. You must use the Allocate option.
When you edit a batch header, you must make sure that the expected number of transactions and their total value, matches the values for all transactions in the list. You can also change the batch title.
If you delete a whole batch, this deletes the batch header and all the transactions in the batch.
If you delete transactions from a batch, you must make sure that the remaining transactions and their total value matchs the values in the header for the batch.
To delete the batch header and all transactions in the batch, select the batch from the Batch headers list, and click Delete.
To post all the transactions in the batch to the Purchase Ledger, click Commit.
The number of expected transactions and their combined values is checked against the actual transactions in the list. If the values do not match the batch is not committed.
To resolve this, you can either edit the transactions in the batch list on an individual basis, or edit the total values you specified for the batch.
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