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Enter supplier receipts (refunds)

Note: You can enter receipts in the Cash Book as well as the Purchase Ledger.

To enter a receipt

Open: Purchase Ledger > Enter Transactions > Receipt.

Open: Cash Book > Payments and Receipts > Sales and Purchase > Purchase Receipt.

1. Select the Bank account or, if you have no bank accounts set up on the system, the Nominal account that you want to use.

Note: The Nominal account is only available for use, if you have no bank accounts set up in the Cash Book. If you use the Nominal account, you cannot enter foreign currency transactions.

If the cheque currency is different from the bank currency you must also enter the Exchange rate and Bank charges for the receipt. Bank charge details are in the same currency as the bank account.

2. Click Clear.
3. Select the supplier from the A/C Ref drop-down list.
4. Enter the Transaction details.
5. Enter the Receipt details normally in the supplier's currency.
• Enter the Cheque value.

Note: Once you enter this value, the Exchange rate can be amended, if required.

• If this is a payment that has been returned by the bank and the original payments has a Settlement discount, you must enter the same settlement discount amount. This ensures the transaction matches the original payment.
6. If applicable, enter the Exchange details.
• Accept or amend the Exchange rate value by clicking on the icon () to the left of the box. This opens the Amend Exchange Rate window.

Note: If you do not amend the exchange rate then the displayed exchange rate is used for the transaction.

7. Enter the Bank charges and other charges, if applicable (bank charges are in the same currency as the bank account). You also need to amend the nominal analysis code displayed and apply a Narrative if required.
8. To save the receipt:
   • To save the receipt without allocating Click Save.
   • To save and allocate the receipt, click Save and Allocate. Enter the allocation details.

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