Use payment groups, if you want to automatically process supplier payments. You can set up payment groups to print remittance advices, print cheques, and generate electronic payments for your suppliers.
You can choose to Update the suppliers account when you generate payments. This automatically allocates and posts the payment to the supplier's accounts.
You can choose from several payment methods. You can:
Note: To use the electronic payment options, you must have selected Electronic Bank Payments on the Options tab.
Open: Purchase Ledger > Utilities > Ledger Setup > Ledger Settings | Payment Groups.
Open: Purchase Ledger > Utilities > Ledger Setup > View Ledger Settings | Payment Groups.
Group
To use more than one payment method, enter the payment method details in as many lines as required (up to 9).
When you create a supplier account, you can choose the relevant payment method (1 - 9) for each account.
Update
Select Update to post payments to the supplier's account, when you automatically generate payments. Once selected, the payment is posted to the supplier's account, the Nominal Ledger and Cash Book.
If you do not choose to Update, you can print payment documents without affecting the account balances. You can then enter payments manually for the supplier accounts.
Payment document
Select the required payment method from the Payment Document drop-down list.
Description
Enter a description for the payment method.
Summarise
Select this to post a batch of payments to the Cash Book as a single entry.
You must have Update selected and be using one of the following documents:
All Accounts use the same payment method
To use only one payment method for all your supplier accounts , select All accounts use same payment method. Select the required payment method from the Payment document drop-down list.
This payment method is used for all new supplier accounts.
Overview
Other tasks
Supplier defaults (PL settings)
Reference