Use this to create a Suggested payments file.
This calculates the total value of the outstanding invoices on a supplier's account and suggests a single payment.
When you create the suggested payments file, you can choose to:
Note: Payments are not generated for any supplier accounts on hold, or for any invoices marked as queried.
When the file is created, the payments are checked to ensure they are valid. Any payments that are not valid are shown on the Suggested Payments report along with the reason that they are not valid. Payments are not valid if:
The payment amount is more than the balance on the account.
This occurs where there are unallocated payments on the supplier's account.
If you find a payment which has exceeded the maximum payment value, you can either:
You can also identify payments which have exceeded the maximum payment value using the Maximum Payment report.
Up to this point the suggested payments file has not affected your supplier balances.
You must have:
Open: Purchase Ledger > Period End Routines > Payment Processing > Generate Suggested Payments.
Enter the following:
| Remittance date |
This date is printed on the remittance advices and cheques. The transactions that are included in the file are determined by comparing the Remittance date with the transaction due date. |
|
Pay invoices more than: days overdue |
Enter the number of days overdue which an invoice must be to qualify for payment. |
|
Include all invoices with settlement discounts regardless of their age |
Select this to include all invoices with settlement discounts, regardless of their due date. Clear this to pay only invoices that are due. |
To generate the suggested payments file, click OK.
If a suggested payments file has already been generated, choose whether you want to replace the existing file.
If you do not want to replace the file at this point, you can print the existing payment reports in order to view the contents, then decide whether you want to continue to use the existing file or create a new one.
Choose whether you want to print the Suggested payments report.
To print the report at a more convenient time choose Period End Routines > Payment Processing > Report Suggested Payments.