Use this to view payments for individual suppliers and make any necessary changes to the payment values held in the suggested payments file. For example, if they have exceeded the maximum payment value, set in the Supplier Defaults tab of the Purchase Ledger settings.
Transactions due for payment are displayed. You can select which invoices and credit notes you want to process. To part pay an item, amend the item's Payment value or enter a Discount value.
To prevent paying a single supplier, the payment for a single supplier account can be removed from the suggested payments by choosing Pay None. This resets all payment values to zero.
Note: You can add a discount to an invoice even though the invoice did not have discount specified when it was entered. A prompt is displayed when this occurs. If you continue to enter the discount, the payment value and discount value must not exceed the outstanding value of the transaction.
Open: Purchase Ledger > Period End Routines > Payment Processing > Amend Suggested Payments.
Amend the payment values for the required transactions.
Note: If the total cheque value exceeds the maximum payment value, you will se a yellow warning highlight. You must reduce the total cheque value to process this payment.
Note: If you choose to generate a payment using this method, the payment is marked as paid in the suggested payments file. This prevents a duplicate payment when the outstanding suggested payments are generated.