Trading details (sales account)

Use the Trading tab to enter your customer's tax details, the default nominal account and the analysis codes.

To enter your trading details

Open: Sales Ledger > Sales Accounts > Enter New Account | Trading.

Open: Sales Ledger > Sales Accounts > Amend Account Details.

Select existing customer account reference.
Select Trading tab.

Enter your Trading details.

Country Code.

The country code selected here is the customer's country for tax purposes. This is used when calculating EC VAT. This is taken by default, from your company details in Accounting System Manager.

The country specified on the Company Details tab is a postal address only.
Default Tax code.

This is the VAT code you want to use for this customer.

If you want to use this as the default tax code when you raise sales orders or sales return for this company, select Use tax code as SOP default.

This is automatically selected if the customer's country code is different to that of your company.
Tax number.

This is your customer's VAT registration number.
D-U-N-S number.

If your customer uses the Data Universal Numbering System, enter their unique D-U-N-SThe Data Universal Numbering System. This is the D-U-N-S number system developed and regulated by Dun & Bradstreet, who assign a unique 9 digit number to all companies on its database. in the box.
Keep transactions for.

Enter the number of months (up to 36) you want to store transactions on the customer's account. After this time the transactions are archived or can be deleted.

The default for this is set using Account history options on the sales ledger settings Customer Defaults tab.
Order priority.

Select the priority from the drop-down list. This is the default priority for the allocation of stock to orders. A is the highest priority and Z is the lowest.

This is only applicable if you use the Sales Order Processing module

Enter the Default nominal code.

This is the nominal account you want to use to post the sales values when entering transactions for this customer. You can change this on individual transactions if required.

This nominal account must be a posting account. The Default nominal code most commonly used for this account is default sales, which is a profit and loss nominal account.

About using cost centre breakdown

If you have chosen to use cost centre breakdown with your balance sheet accounts, you must have created balance sheet nominal accounts with the appropriate cost centres and departments.

For example, if your default sales nominal account is 3100 SAL ADM, your invoice will post to the VAT Output nominal account and Debtors Control nominal account with the same cost centre and department. This is illustrated below:

Nominal Account	Cost Centre	Dept	Debit	Credit
31100 - Default Sales	SAL	ADM		150
26100 - VAT Output	SAL	ADM		25.59
14100 - Debtors Control	SAL	ADM	175.59

If you have not created the relevant balance sheet nominal accounts, the values post to your suspense account.

Select the Analysis codes for this customer.

The Analysis codes that you selected to use in the Sales Ledger are displayed by default. Select the relevant Value for each code from the drop-down list.

You can use the analysis codes to filter transactions on your reports.