Post timesheets to Financials

Use this if you have chosen to manually post timesheets to Financials.

When timesheets are posted, Nominal Ledger journals are created for the timesheet activities. The journal will contain debit and credit entries in the nominal accounts that you have specified. You can choose to record the nominal transactions separately or as a batch.

To manually post timesheets to Financials

Open: Project Accounting > Utilities > Import and Export > Post Timesheets to Financials.

To filter the timesheets displayed:

To display timesheets for a particular individual, select Show timesheets for resource and select the resource from the list.
To display timesheets from all resources, select Show timesheets for all resources.
To display timesheets by date, select Range of timesheets and the week to display, then click Display.
To display timesheets for a particular project, select Show timesheets for project and select the project.
To display timesheets from all projects, select Show timesheets for all projects.
Note: You can also sort the timesheet entries in the list by clicking on the column headings, e.g. clicking on Date will sort the list in ascending or descending date order.

Select the timesheets to post to Financials.

Tip: To select more than one item using the mouse, hold down the Ctrl key to pick individual items, or hold down the Shift key to select a block of items.

To post the selected timesheets, click Post.

Note: If you are posting a single batched transaction which contains entries that occur in more than one accounting period, you must select the accounting period to post the batch transaction. If you do not want to group transactions that occur in different accounting periods, you can set up the system to post a period batch transaction in the Timesheet and Expense claim settings. Using this method, separate batches are generated for each accounting period.