Paying people

Use the Enter Payments option to produce an accurate record of an employee's salary. Their salary can be made up of several parts. For example, payments, salary deductions, pension contributions (including those for salary sacrifice pension arrangements) and any attachment of earnings orders. We call these Pay Elements.

You can:

See a breakdown of the elements that make up an employee's salary. For example, their basic salary, bonus or overtime payments.

View or record periods of sickness for your employees and see details of any sick pay that might be due.

View payment and deduction totals for each employee in the current pay period. This includes the total amount of Income Tax and National Insurance due.

Use the Information tab to see a further breakdown of details for both the current pay period and the year to date. For example, salary sacrifice details, statutory payments and pension contributions. You can also print a report showing this information.

Attach notes to an employee's payment record. For example, make a note of any payments that could not be paid because they missed your payroll cut-off date. Following a payroll update, the notes are stored on the History tab in the employee's record.

Save time by quickly adding to the pay elements used by employees from within Enter Payments option. For example, click Add Payment on the Payments tab to assign a payment to an employee.

Pay elements and pension schemes are set up at a company level and then linked to employees in their Employee Record. For more information, see Working with pay elements and An introduction to pension schemes.

To pay your employees

Before paying your employees it's a good idea to run a check on the information in your software to highlight anything unusual or inconsistent.

From the horizontal toolbar on the desktop > Check Data.
For more information, see Checking information in your software.

From the employee list, select the employees you want to pay > Payroll > Enter Payments.
To view other information, click the appropriate tab.

Tip: We have provided a checklist covering the steps needed to pay your employees. For more information, see Paying people checklist.