Print invoices

Open: Sales Order Processing > Document Printing > Print Invoices.

Choose which invoices you want to print. You can display All orders or select to print the invoices by Range of order nos, Range of order dates, Single customer, or Single order.

You can filter the displayed invoices by Account type and Layout.

All	Displays all invoices for the selected range.
Consolidated	Only displays invoices in the selected range for customers that use consolidated billing (selected in the customer account Documentstab). One invoice is printed per customer for multiple orders. If the orders use different delivery addresses, one invoice per delivery address is printed.
Not-consolidated	Only displays invoices for customers who do not use consolidated billing.
Layout	Select this to additionally filter the displayed invoices by the invoice layout used. Select the relevant layout from the drop-down list. The layout is specified in the customer account Documents tab.

Click Display. A list of orders matching the specified criteria is displayed.

You can select a specific invoice from the list to print or click Select All to choose all displayed invoices.

Enter the Print details.

Invoice date

Enter the invoice date. This is the:

Tax point date.
Date the transaction is posted to the customer's account and the ledgers.
Date used to age the transaction.

Consolidate orders with delivery addresses

Select this to consolidate orders where the customer has different delivery addresses.

This prints all selected orders for a customer on a single invoice, regardless of delivery address.

You must have selected to use consolidated billing in the customer's account.

Note: If you choose to consolidate an invoice where some orders for the customer are triangulated and some orders are not, two invoices are printed. The triangulated orders will print on one invoice and the non-triangulated orders on another.

Use invoice only

Select this to specify an alternative invoice layout. Choose the layout from the drop-down list.

This overrides the invoice layout specified as the default in the customer account Documents tab.

Invoice layouts are created in the Invoice layouts window.

For foreign currency invoices, select the Exchange Rates tab to view or amend the exchange rate used to process the invoice.

This tab is only visible if you have selected Use exchange rates when printing invoices and credits in the Operational settings tab in Accounting System Manager System Settings.

Note: If this tab is not visible, the exchange rate set when the order was entered, is applied to the invoice.

Click Print to print a selected invoice from the invoice list. Click Print All to print invoices for every order displayed in the list.

If any invoices fail to print, a warning message appears. From here you can view the details of invoices that have not been produced in the Print Invoices window. This occurs when Sage 200 detects that the tax, goods or tax summary totals of the invoice will be negative. This commonly occurs when items on the order have been part despatched.
Consolidated invoices are the exception to the rule. Any invoice that cannot be produced, because it has a negative value, can be consolidated with another invoice so that the total value of the invoice is a positive value.