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Supplier details (stock record)

About assigning suppliers

Use this to record the suppliers of this item. The supplier details are used when creating purchase orders.

There is no limit to the number of suppliers you can list for an item. However the supplier must be set up in the Purchase Ledger.

You can add a supplier to a stock item in the item's stock record or from the Stock Item Suppliers window.

You can specify a preferred supplier for an item. By default this is the first supplier on the list. The preferred supplier details are suggested when entering a purchase order for the item.

The Order history provides a summary of the purchase activity between you and your supplier in terms of total quantity and value purchased to date, the last order activity (date, quantity and order price), and the quantity of goods currently on order, if applicable.

Note: Supplier settings are not applicable for a phantom item assembled using a bill of materials (BOM).

To assign a supplier

Open: Stock Control > Stock Records > Enter New Stock Item | Suppliers or

Open: Stock Control > Stock Records > Stock Item Suppliers.

  1. To add a new supplier, click Add.

    To edit a supplier, select the supplier and click Edit.

  2. Select the supplier from the A/C ref drop-down list.

  3. Enter the Supply details:

    Supplier stock code

    This can be printed on the purchase order in place of, or as well as, your own stock code.

    Lead time

    This is the number of days between placing an order for stock and its delivery.

    Usual order quantity

    This must be equal to or greater than minimum order quantity

    Minimum order quantity

    This is the smallest amount required when placing an order.

    The minimum order quantity is used when generating reports and when generating purchase orders.

    It does not prevent an order below this amount from being recorded.

  4. Enter the Supplier pricing details:

    Supplier list price

    Enter the supplier's price for the item.

    List price expiry

    Enter the date the price expires.
    Price Source

    Select the price you want to display on the purchase order, when ordering the item from this supplier.

    • List price.

      Select this to display the Supplier list price.

      If the price has expired, it is displayed with an orange warning highlight.

    • Last buying price.

      Select this to display the last price paid for the item from this supplier.

  5. If required, enter the Landed Costs.

    Select the whether to use Value based or Percentage based landed costs for this item when ordering from this supplier.

    You must have chosen to use landed costs in the product group.

  6. Irish users only: If you produce Intrastat reports, select the country where this stock item is produced, from the list.
  7. Click OK to add the supplier to the item.
  8. To remove a supplier, select the required supplier and click Remove.
  9. To change the item's preferred supplier, select the required supplier from the list and click Set as Preferred.
See also

Overview

Create a new stock item

Maintain stock items

Other tasks

Units of measure (stock record)

Reference

Generating purchase orders

Landed costs (product group)

Landed costs overview

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