Open topic with navigation

> Stock Control / Move and allocate stock / Record stock incoming / Return from supplier

Return from supplier

About returns from supplier

Use this activity to record stock items received from a supplier that replace those previously rejected. You can only do this if the stock items have previously been recorded as returned to the supplier. The quantity returned to stock cannot exceed the quantity despatched to the supplier.

Note: Nominal postings are not made regardless of the system settings. The stock value is accounted for in the Nominal Ledger when the purchase order was recorded in the Purchase Order Processing module; nominal postings are not made to reduce the value when the stock is returned to the supplier.

To record a supplier return

Open: Stock Control > Returns > Return from Supplier.

  1. Select the Stock item.

  2. Enter the details on the following tabs:

    Details
    1. If you are using more than one location to store your stock, select the location you want to return the stock item to using the list.
    2. Select the supplier the item has been returned from, using the A/C ref drop-down list.
    3. Enter the Quantity of stock returned from the supplier (up to five decimal places).
    4. Accept or amend the movement Date.
    5. Enter References for the movement (optional).
    Analysis

    1. If required, select the Value for the relevant Analysis codes from the drop-down lists.

      Click New valueto add a value to this analysis code.

      Note: You must have selected Add New on entry when setting up analysis codes in Accounting System Manager.

    2. Enter text into the Memo box to apply supplementary information about the transaction (optional).
    Stocking Levels

    Use this tab to enquire on warehouse stocking levels.

    1. Select the warehouse you want to enquire on using the list. The stocking levels are displayed.
    2. Click Save or Proceed for batch/serial numbered items.

  3. Record returned batch/serial numbered items, if applicable.

    To record returned batch/serial numbered items
    1. Select the returned batch/serial numbered items by clicking the check box to the left of an item.
    2. Batch only: Enter the returned batch quantity in the New Quantity column, expressed in the item's selling unit.

      3. During this activity other processes can access and secure the displayed batch/serial numbered items. When this occurs the numbered item is displayed red. You will need to select another numbered item from the displayed list.

    3. Click OK.
    Tip:

    When dealing with batch/serial numbered items you can also use:

    • Auto select: The system selects the items for you starting with the first item and continues in the order in which they are displayed until the required quantity is satisfied.
    • Find: To search for batch/serial numbered items.
    • Show details: To view further information such as the item's supplier and goods in details.
    • Refresh: To update the status availability of displayed items when items have been secured by other Sage 200 processes.
See also

Reference

Maintain analysis codes (ASM)

Maintain analysis codes (Stock Control)

Getting started with traceability

Go to top