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Import Nominal accounts, transactions and budget values

About Import Ledger File

Use the Import Ledger File option to:

Import new nominal accounts

You cannot add information to an existing account apart from previously mentioned budget values, for example, you cannot add the account name to an existing account.

When you start to import the data, you can specify certain defaults for nominal accounts. They are:

  • Cost centre.
  • Department.
  • Account type.
  • Account history (Keep transactions for).

This automatically applies the default values to the nominal accounts for you. This can save time when preparing the import file.

Import budget values

You can import the current year's monthly budgets for existing nominal accounts. Annual, group and budgets older than the previous year cannot be imported.

You can also import budgets for up to five future years although you can only import the budget profile for the current year.

Import nominal transactions

You can add new transactions but you cannot add information to existing transactions.

To ensure that you import transactions that balance, you must select the Transaction must balance setting.

A report is generated, listing the records which imported successfully during import and those which failed. Use the report to identify problems.

Outcomes
Before you begin

To import using Import Ledger File, you must:

To use import ledger file

Open: Nominal Ledger >Utilities > Import > Import Ledger File.

  1. Select the Data to import.
  2. Choose to:
  3. If you are importing Nominal accounts, select the account Default values:

    4. Enter a value in the Keep transactions for box, if applicable.

  4. If you are importing Nominal transactions, and you want to ensure the transactions that you import, balance, select the Transactions must balance box.
  5. Click OK and select the import file.
See also

What do you want to do?

Prepare the import file for nominal accounts

Prepare the import file for nominal transactions

Prepare the import file for nominal budget values

Reference

File formats

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