Q: Quick entry of payments and deductions

The Employee Reference and Works Number options determine how the information in the first column is displayed. For example, if you select Works Number, column 1 shows the works number and column 2 the employee name.

1. From the employee list, select the relevant employees > Payroll > TimeSheet Entry.

2. Enter the number of hours worked in each payment column.

   Tip: Press the Tab key to move along the row, or the down arrow key to move down a particular column.

1. From the employee list, select the relevant employees > Payroll > TimeSheet Entry > Deductions.

2. Enter the number of deductions you want to make in each deduction column.

   Tip: Press the TAB key to move along the row, or the down arrow key to move down a particular column.

Use this option to create a CSV template from the displayed payment or deduction information. You can use the template in the future to import Timesheet Payments or Deductions into your software. When you use the Enter Payments option to pay your employee, this information is shown on the Payments or Deductions tab.

For more information, see Importing information.

Yes, you can add notes to the CSV template created using the Create Template option. Use the template to import Timesheet Payments or Deductions into your software.

When you use the Enter Payments option to pay your employee, the text added is shown on the Notes tab.

Following a payroll update, notes are stored in the employee's record on the History tab.

All of the information that appears on the payments or deductions window is sent to Microsoft® Excel.

Yes, you can enter the information for more than one pay frequency at the same time.

Payments and deductions are created at a company level. When created, they are automatically set to be included in the TimeSheet Entry option. If this check box has been cleared, they don't appear. In addition, Global pay elements don't appear.

Note: If you have upgraded from a previous version of Sage 50 Payroll, the Include in TimeSheet Entry check box is not selected.

For more information, see Working with pay elements.

Yes. Click and drag the column to a new position.

Note: You can not move the Reference or Name columns.

Yes. If you've a number of payments or deductions you may find it useful to resize the window.

If the information is greyed out it means that the employee is not using that type of payment or deduction. You can check this in their employee record. Open the relevant employee record > Employment > Pay Elements. The In Use column shows if a payment or deduction is being used by the employee.

Yes, right-click on the column heading > Disable. The next time you use TimeSheet Entry, this column is the last one listed.

Yes, using the tree view > select the relevant pay frequency > from the employee list, select the employees you want > Payroll > TimeSheet Entry.

Yes. If you don't select employees from the employee list, you can make a selection in the TimeSheet Entry window.

1. Click in the Reference column > arrow button > select the employee you want > OK.
2. To add further employees > click below the last employee on the list and repeat the process.