What changes can be made globally?

Use this option to make changes to employees' tax codes. You can replace employee tax codes with new codes, search for a prefix or suffix and adjust the numeric part of the tax code.

Replaces the National Insurance category of the selected employees with a new category.

Use this option to retain, set or clear the flags for holiday, miscellaneous, calculation and minimum wage on the payments or deductions you have set up. For example, you can set specific payments to be included in pension calculations.

Use this option to change employee payment rates and hours as well as add or remove payment types.

You can also set or clear both the minimum wage and apprenticeship check boxes for the selected employees. These check boxes are used to ensure employees are paid the correct amount according to the minimum wage band they belong to. Find out more.

Use this option to change employee deduction rates and hours as well as add or remove deduction types. You can also clear the year to date values for a selected deduction from the selected employee records, using the Global Changes option.

Use this option to assign a loan to a group of employees or delete a loan from a group of employees, increase or decrease the Normal Deduction Rate (NDR) of a loan that is assigned to a group of employees and change the loan amounts of a group of employees.

This option allows you to advance pay for the selected employees by a number of periods. You can only advance payments that have the Auto Advance check box set within the Pay Elements Settings option. Find out more.

Note: You cannot use Global Changes to advance holiday pay for employees who have attachment of earnings orders. You must advance their holiday pay within Enter Payments. Statutory Payments, such as SMP and SSP, cannot be advanced.

To find out more about advancing payments, see Making advanced payments to an employee.

Note: This option allows you to add or remove a pension scheme, to or from an employee, or opt the employee in or out of a qualifying scheme for automatic enrolment. If any additional voluntary contributions exist, this amount will be removed.

Using this option you can assign a cost centre to the selected employees. To remove the cost centre that is currently assigned, select No Cost Centre from the drop-down list.

Use this option to allocate a department to the selected employees. To remove the department that is currently assigned, select No Department from the drop-down list.

• Assign Employee(s) to Scheme Number. Use this option to assign a holiday scheme to the selected employees.
• Set Employee(s) on Holiday. Use this option to record specific holiday dates for the selected employees. For example, your company may shut down for the period between Christmas and New Year and all your employees must use part of their annual holiday entitlement.
• Clear B/F Holiday Figures. Use this option to clear any entitlement brought forward from the previous year. For example, there may be times when you want to clear these figures for a number of employees.
• Pay Holiday Pay from Fund. Use this option to pay the selected employees holiday pay from their holiday fund.
• Change Holiday Fund Accrual Amount. Use this option to change the accrual value for the selected employees. Find out more.
• Advance Employee Holiday Year. You can have holiday schemes with the holiday year set to the employees' start dates. Use this  to advance the holiday year for a group of employees whose holiday years have expired.

Note: If the selected employees have taken more holidays than they have accrued, when you try to set them on holiday, a message appears. For further details, click Yes. The employees' holidays are recorded and shown on the Absence tab.

Using Global Changes you can assign the same working patterns to a group of employees quickly.

Select the employee(s) from the employee list. From the Tasks menu choose Global Changes then choose Holiday/SSP Qualifying Day Patterns. Choose Assign Working Day Patterns to Employee(s). The Holiday/SSP Qualifying Day Patterns window appears.

Select the correct working pattern. You can either select an existing pattern, by clicking the down arrow, or type in your own pattern, using N to indicate a Non-Qualifying Day (not worked) and Q to indicate a Qualifying Day (a day worked). Enter the pattern start date. If you want to use this pattern for both holidays and sickness, ensure that both check boxes are selected in the 'Apply this pattern to' section of the window. Click OK to assign the working pattern to the selected employees.

Note: The pattern start date should be the Sunday prior to the start of the holiday year. For example, if your holiday year begins 01/01/20xx then the Sunday prior to this date should be used.

Use this option to assign or clear analysis details to the selected employees. This information will then appear on the Analysis tab in your employees' records. Find out more.

• Set Payslip Comments. Use this to add a comment on the payslips of the selected employees.
• Clear Payslip Comments. This option removes the comment from payslips of the selected employees.
• Set Electronic Documents Flag. To record that the employees selected have confirmed they want to receive their payslip and P60 by email. To receive electronic documents, employees must have an email address assigned in their employee record. You can do this individually for each employee, or to save time, set up a structure to create email addresses. Find out more.
• Clear Electronic Documents Flag. Use this if the selected employees no longer want to receive their payslip and P60 by email.
• Set Email Address and Password. Set up a structure used to create employee email addresses as well as passwords for electronic documents (PDFs of P60s & payslips), for the selected employees. Find out more.

Use this option to change the status, pay period, payment method or access level of the selected employees.

• Pay Employee(s) by Net to Gross. Use this to set the Apply Net to Gross Payments check box in the selected employee records so you can pay a net salary.
• Pay Employee(s) by Gross to Net. Use this to clear the Apply Net to Gross Payments check box, in the selected employee records, removing the option to pay a net salary.
• Set Employee(s) Net Pay. Specify the amount of net pay you want the selected employees to receive.

To find out more about paying a net salary, see Paying people a net salary.

• Set Statement of Employment Flag. Use this option to indicate that the selected employees need to have their statement of employment reissued.
• Clear Statement of Employment Flag. Use this option indicate that the selected employees do not need to have their statement of employment reissued.
• Set Notice Period. Set the same period of notice for the selected employees.
• Set Period of Employment. Set the same period of employment for the selected employees. For example, the selected employees are employed on a temporary basis.
• Set SSP Terms. Set the same SSP terms and conditions for  the selected employees. For example, the selected employees receive company sick pay in addition to their statutory entitlement.

• Set Non-UK Worker Flag. To indicate that the selected employees are non-UK workers, use this option.
• Clear Non-UK Worker Flag. To indicate that the selected employees are UK workers, use this option.