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> Payroll tasks / Electronic communications / Using e-Banking / Making e-Banking payments
Making e-Banking payments
Making payments through e-Banking is quick, safe, secure and means you don't have to visit your bank as often. It also helps you to control your cash flow as you can see the date that payments are due to leave
your account, meaning you can ensure that sufficient funds are available.
You can use the e-Banking option to create payment files that can be used
by your online banking service to make payments electronically, and:
- Make payments directly into your employees' bank accounts.
- Make your monthly or quarterly payments to HMRC.
Making e-Banking payments
To set up e-Banking in your software
- To check that anyone using e-Banking has access to the areas of the software they need, Tasks > Security > Access Rights > select the user from the list > amend as required > OK. Securing your software
- Company > Settings > Bank tab > enter your company bank details.
- Select
Enable e-Banking > Change or Update Component > select and download the option for your bank.
- Config > enter the required details > OK > OK.
Tip: For more information about configuring your online banking service, please refer to the full guide.
- Employee list > select the employees you want to pay via e-Banking > Employee > Employee Record > Employment tab > set Payment Method to
BACS or Direct BACS.
-
Banking tab > enter the employee's bank details > Save > Next.
Repeat steps 4 and 5 for each employee you want to pay via e-Banking. When you've entered details for each employee, Save > Close.
You should now set
the correct pay date for the period you are paying, then process
and update your payroll as normal. Once you've processed your payroll, you can create a payment file to pay your employees.
To create your employee payment file
- Employee list > select
the employees required > Payroll >
e-Banking.
Note:
If any employees selected have been previously included in a payment file for
the current pay period, they will appear in the list with Yes in the Posted column.
- Confirm that only those employees who you want to pay using e-Banking are selected > Post > OK.
Note: Depending
on the banking software you are using, a Payment Processing window may
appear. Make sure the debit date is the same as your processing date,
make your selections from the available options > OK.
- To store the file in the location shown > Save.
You can now import the file into
your online banking software. If you need help with this process, please
contact your bank.
To create your monthly or quarterly payment file for HMRC
Tip: To keep a record
of the tax and NIC payments made to HMRC, print
report Form P32 - Employer Payment Record. Ensure that the Total Amount Due check box is clear.
- Wizards > Collector of Taxes > Next > complete
each of the boxes > Next.
- Your
software can complete the tax and NICs that are due for you. These amounts
are calculated from the payment history recorded in your software. If you want to do this > Yes > Next.
- Check your information is correct > Finish > OK.
Note: Depending
on the banking software you are using, a Payment Processing window may
appear. Make sure the debit date is the same as your processing
date > make your selections from the available options > OK.
- To store the file in the location shown > Save.
You can now import the file into
your online banking software. If you need help with this process, please
contact your bank.
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