Authorise purchase orders

• The selected orders are authorised or queried.
• For authorised orders, the authorisation status changes to Authorised.
• Authorised orders can be printed and processed.
• For queried orders, the authorisation status changes to Queried.
• For queried orders, a new notification message is created. If you have set up email notifications, an email message is sent to the order Originator.

• Set up your authorisation rules.
• Choose whether to Allow processing of unauthorised purchase orders from the Order Processing tab of the POP settings.

Open: Purchase Order Processing > Order Processing > Authorise Orders

1. Select the check box to the left of the order line to authorise the order.

   The orders that are available for you to authorise are displayed, based on your authorisation rules.

   • To view the details of an order, select the order and click View Order.
   • To narrow down the list of orders, click Find.
   • If are a Super Authoriser, select Include 'Super Authoriser' orders to display all orders requiring authorisation.

2. Select the check box for each order that you want to authorise or query.

   The Total to authorise value displays the amount of all your selected orders.

3. To authorise the selected orders, click Authorise.

4. To query the selected orders, click Query.

   Enter any text you want to add to the notification message.

5. When the process has completed, the message Authorisation process finished is displayed with a link to view the details.
• Click on this link to see the Authorisation Results.
6. When you have finished authorising orders, click Close.

• From the Desktop:

  Open: Purchase Order Processing > Order Processing > Purchase Order Authorisation

• From the Self Service website:

  Open: Purchase Order Processing > Purchase Order Authorisation from the drop-down list.

The orders that are available for you to authorise are displayed, based on your authorisation rules.

1. Select the check boxes to the left of the orders that you want to authorise.

   • To narrow down the list of orders, use the filter options to find the orders you require.
   • If are a Super Authoriser, select All for the Requires Super Authoriser column to display all orders requiring authorisation.

2. To authorise the selected orders, click Authorise Orders.

3. To query an order, make sure just the order you want to query is selected and click Query Order.

   Enter any text you want to add to the notification message.

4. When the process has completed, the authorised orders are added to the Purchase Orders I Have Authorised list.
5. The Audit Event List displays the authorisation events for the highlighted order.