You can post expense claims to the Nominal Ledgermanually using the post expense claims routine, or set up the system to automatically post all expense claims.
Open: > Utilities > System Setup > Timesheet and Expense claim settings | Financials
The following transactions are generated according to the payment method selected (by the user who submitted the expense claim).
If the payment is made via Payroll, a credit entry is made to the Payroll expense Nominal Ledger control account set in the Timesheet and Expense Claim settings. A debit entry is made to the nominal account associated with the project item, or to the nominal account associated with the expense item.
Note: The nominal account associated with the project item is set on the item's Costs & Charges tab in the project structure.
If you have chosen not to post expense claims to Project Accounting, the debit entry of expense claim transactions is posted to the nominal account specified on the expense item. This entry is posted to the cost centre and department associated with the resource when:
Open: Project Accounting > Utilities > Import and Export > Post Expense Claims to Financials.
To display expense claims by date, select Range of expense claims and the week to display, then click Display.
Note: You can also sort the expense claims in the list by clicking on the column headings, e.g. clicking on Date will sort the list in ascending or descending date order.
Select the expense claims to post to Financials.
Tip: To select more than one item using the mouse, hold down the Ctrl key to pick individual items, or hold down the Shift key to select a block of items.