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Paying leavers

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1. From the employee list, select the employee who is leaving > Payroll > Enter Payments.
2. If required, enter the employee's payment information in the boxes provided.
3. If this is the employee's last payment, select the final payment check box.

   What does selecting the check box do?

   Select this check box to calculate any outstanding holiday entitlement due to the employee, and make any final payments in one lump sum.

   For example, if the employee is receiving Statutory Paternity Pay (SPP) and leaves your employment, the outstanding amount of SPP is paid. If you would prefer to continue making these payments after the employee has left, leave the check box blank.

   If the employee is a Director (table method), you should also select the check box to calculate their NI on a cumulative basis.

   Tip: For more help, click the help button provided.

4. To see what's been calculated > Preview. You can print this report and check the figures before you produce your employee's payslip or update your records.

   View the information your software calculates.

   Remaining SMP, SPP or SAP entitlement	An employer must pay the employee their full SMP, SPP or SAP entitlement even after they've left the company. You cannot ask the employee to repay it.
   Holiday funds	Any outstanding holiday fund entitlement.
   Remaining holidays	A report is produced that details any remaining holidays due to the employee.
   Balance of any loan repayments	If your employee doesn't have enough net pay to clear the loan, the outstanding amount will not be deducted.
   Tax refund	If your employee is entitled to a refund of tax, this will be included in their final pay.

   Note: If your employee has been paying an attachment of earnings order, you must write to the court within 10 days of the employee leaving. If you know the name and address of the new employer, pass this information to the court.

5. When you have finished > Close.

When you have finished entering all of your employees' pay details for the current payroll period, and checked all payments and reports for accuracy, you should update the records in your software. For more information, see Updating records.

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