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The Financials window

The Prior Year report

A good way to check how your company is performing is to run the Prior Year report. This shows your prior year values against the actual values, and the difference, or variance, between the two, so you can see how this year's figures compare to last year. In addition, each category heading is also calculated as a percentage of the total sales figure, this is known as the ratio.

Values are grouped into sales, purchases, direct expenses and overhead account codes based on your Chart of Accounts, for the months you specify and the year-to-date, for both the current year and the previous year. This means you can quickly see which areas are doing well compared to last year and which areas aren't.

To run the Prior Year report

1. Modules > Financials > Prior Year.

2. Select the required output as follows:

   Printer	Sends the report to your printer.
   Preview	Opens the report on-screen. Tip: From the report preview you can then run the report to printer, file or email.
   File	Saves the report as a file.
   Email	Sends the report by email.

3. To generate the report, click Run > enter any required criteria > OK.

   View criteria

   Period	From the drop-down lists, choose the accounting range you want.
   Chart of Accounts	From the drop-down list, choose the Chart of Accounts you want to use for your report. A default Chart of Accounts is available or you can create as many of your own as you need. Find out more

4. If there are any errors in your Chart of Accounts a warning message appears > to continue and produce the report > OK.

Tip: When you preview the Prior Year report you can drill-down on the values to see a breakdown. Find out more