Balance sheet reports

There are several balance sheet reports available, including:

• Balance Sheet – A balance sheet report that runs for whole months, and uses the nominal record monthly balances.
• Transactional Balance Sheet – A balance sheet that you can run for a specific transaction date range so you can monitor trading progress for any accounting period, even by day or by week. This added flexibility gives you much greater control over the information you produce. If required, you can also specify a transaction number range and department range.
• Balance Sheet by Funds – Designed for charities, you can run this report for specific charitable funds and for a transaction date range.

1. Company > Links pane > Financials > Balance Sheet.

2. Select the required output as follows:

   Printer	Sends the report to your printer.
   Preview	Use this to see the report on-screen. Tip: From the report preview you can then run the report to printer, file or email.
   File	Saves the report to file, for example, to print at a later date.
   Email	Sends the report by email.

3. To generate the report, click Run > enter any required criteria > OK.

   Period

   From the drop-down lists, choose the accounting range you want. A true balance sheet is a snapshot of the finances of an organisation at a particular time, and therefore the year-to-date values are the figures you should present as your true balance sheet at that point. The current month’s values or Period range values only show the net movement of assets and liabilities during the chosen period. They show how your company increased or decreased in net worth over that period, but do not show you what your company was actually worth at the end of that period.

   Chart of Accounts

   From the drop-down list, choose the Chart of Accounts you want to use for your report. A default Charts of Accounts is available or you can create as many of your own as you need. Find out more

Tip: When you preview the Balance Sheet you can drill-down on the values to see a breakdown. Find out more

1. Company > Links pane > Financials > Reports > Balance sheet.

2. Select Transactional Balance Sheet > click Preview, Print, Export, Excel or Email as required. Find out more

3. Enter any required criteria > OK.

   Chart number	From the drop-down list, choose the Chart of Accounts you want to use for your report. A default Charts of Accounts is available or you can create as many of your own as you need. Find out more
   Group by Tran Number	To run your report for a transaction number range, select this check box. If you want to run the report for a date range, ensure that this check box is clear.
   Transaction date	If you have not selected the Group by Tran Number check box, enter the transaction date range that you want to run the report for. Note: If you have selected the Group by Tran Number check box, any date range you enter does not affect the report and only the transaction numbers determine the report values.
   First Transaction of Year	If you have selected the Group by Tran Number check box, enter the transaction number of the first transaction posted in your current financial year. The report uses this to identify any previous year adjustments.
   Transaction number	If you have selected the Group by Tran Number check box, enter the transaction number range you want to run the report for. This is used to calculate the period and year to date values.
   Department number	You can run this report for specific departments. If required, enter the department range you want to run the report for.

1. Company > Links pane > Financials > Reports > Balance sheet.

2. Select Balance Sheet by Funds > click Preview, Print, Export, Excel or Email as required. Find out more

3. Enter any required criteria > OK.

   Chart number	From the drop-down list, choose the Chart of Accounts you want to use for your report. A default Charts of Accounts is available or you can create as many of your own as you need. Find out more
   Group by Tran Number	Ensure that this check box is clear.
   Transaction date	Enter the transaction date range that you want to run the report for.
   Fund	You can run this report for specific funds. If required, enter the fund range you want to run the report for.