Supplier record - purchases

The date of the first invoice or purchase order recorded for the supplier in the current financial year.

The date of the most recent invoice or purchase order recorded for the supplier in the current financial year.

The date of the last payment you made to the supplier in the current financial year.

This is the month to date figure and is the amount you have spent with the supplier this month, excluding VAT. It updates for you as transactions are recorded for the supplier.

It is not used in credit control processes, such as debt chasing and can be amended.

The Year End option sets this value to zero for the new year. If you use the month end feature to maintain your accounts, you can choose to have this value set to zero for the new month.

This is the year to date figure and is the amount you have spent with the supplier so far this year, excluding VAT. It updates for you as transactions are recorded for the supplier.

It is not used in credit control processes, such as debt chasing and can be amended.

The year end feature sets this value to zero for the new year.

Displays a set of standard labels used to indicate different periods analysed on the account:

• B/F - The balance on the account brought forward from the previous year.
• The 12 months of the current financial year.
• Future - The value of transactions recorded for the next financial year.

The value of purchases made with the supplier (invoice/purchase order).

The value of credits by the supplier has given you.

The balance of purchases for the month, and is the invoice value minus any credited values.

The value of payments you have made to your supplier.

Displays the number of the transaction. If the box on the left hand side has a cross inside it indicates that the transaction is made up of a number of smaller transactions.

To view all of these transactions, click the box. If you choose to look at all the transactions, to go back to the original view click Tidy List.

The type of transaction, for example, PI is a purchase invoice.

The date that the transaction was given when it was posted.

The transaction reference number that was entered when the transaction was created.

This is the extra reference entered, when the transaction was posted.

Note: The extra reference only appears if you have drilled-down to an individual transaction.

This is any additional information that was entered when the transaction was created.

If a transaction is associated with a project, the corresponding project reference appears.

Note:  A project reference is only displayed if you have drilled-down to an individual transaction.

This is the transaction amount.

This is any amount that is left outstanding on the transaction.

A p to the right of this value indicates that the transaction is part paid.

An * indicates that the whole transaction is outstanding.

If the transaction is a debit amount, the amount appears here.

If the transaction is a credit amount, the amount appears here.