Supplier record - Credit control

The amount of credit given to you by your supplier. Once you exceed the limit warnings appear when working with the account.

Used if the supplier gives you a discount for early payment. Enter the number of days you are expected to pay within.

When recording a purchase invoice, the discount does not affect the net total, only the VAT is adjusted. The full effect of the discount can be viewed on the Footer Details tab.

Settlement discount calculates on the full net value of the invoice, after all other discounts have been applied.

If the supplier offers a discount based on the settlement due days in the entered in previous box, enter the percentage discount here.

Enter the number of days in which payment is due for outstanding invoices.

If a payment is not made during this time, the invoice is flagged as overdue.

If you want to include additional standard text on purchase documents or other stationery, such as Strictly 30 days, you can enter this here, this can be up to 30 characters long.

For the information to print on the documents you need to change the design of the layout used to generate the document so that it includes the text. You can do this in Report Designer.

Enter the credit reference for this supplier supplied by the credit agency. You then need to set up your Internet Resources to include the links to your credit agencies website.

To check their credit rating, click the button to the right of this box.

From the drop-down list, choose the credit agency you use to check this supplier's credit rating.

Your preferred credit agency is appears. This information is set up in Settings > Internet Resources.

This indicates that you want to treat this supplier as a priority when paying invoices. It could indicate the need to settle with them first. Or perhaps for an important supplier, the need to be timely in order to maintain a good working relationship.

When you select this check box, the optional Priority Supplier? column in the Suppliers window shows a Y.

This shows the stage you have reached in the credit control process with this supplier.

Select the status that applies to this account. When creating a account, the status Open is suggested for use.

Your software includes a range of account statuses that are useful for managing suppliers' accounts. These range from open to closed and can also be used to put an account on hold.

Select this check box if your supplier charges you interest for late payments.

If you have agreed credit terms with this supplier, select this check box.

If you don't check this, warnings indicating that credit terms have not been agreed are displayed when working with this supplier account.

You may want to exclude certain suppliers from mailings.

To exclude this supplier when generating reports and letters, select this check box.

The date you opened the supplier account. This information can help to evaluate how long the supplier has been trading with you.

Enter the date you last reviewed your credit position with this supplier. This information is not used in any process in your software - it is simply information you can use in your reports.

The date your credit terms with the supplier are due for review.

When you enter the date for the next credit review, you can also choose to add a reminder in the Credit Control Diary.

Enter the date on which you applied for credit. This information is not used in any process in your software - it is simply information you can use in your reports.

Enter the date you received the credit agreement. This information is not used in any process in your software - it is simply information you can use in your reports.