To record invoices received from your suppliers

You can use the Batch Invoices option to record simple purchases from your suppliers. Batch invoicing is a quick, simple procedure where you can enter purchase details line by line.

Note: When you enter several invoice items from the same invoice, we recommend you give each one the same supplier account code, reference and date. These are then grouped together and listed, as the items that make up a single invoice.

Batch Supplier Invoice window

A/C	Enter the account reference of the required supplier. If you do not know the reference > A/C drop-down > locate the supplier or to create a new record > New.
Date	The current system date is entered for you automatically, change this to the invoice date if it is different. If required, use the Calendar to select a date.
Ref	Enter a reference to help you trace your invoices easily. This is the reference that appears on your reports.
Ex Ref	Enter an additional reference here. For example, you could enter the order number that the supplier has entered on the invoice.
N/C	Choose the nominal ledger account code to post the net value of the credit to. The supplier’s default nominal code appears automatically. To change this > N/C drop-down > locate the code you need or to create a new one > New.
Dept -	To assign this transaction to a specific department, enter a department code.
Fund	If you selected the Charity/Non-Profit options check box in Settings > Company Preferences > Parameters, and created a fund record, you can choose the fund from the drop-down.
Project Ref - Accounts Plus and Accounts Professional only	If the supplier invoice is a cost for a project, enter the project's reference code here.
Cost Code - Accounts Plus and Accounts Professional only	If the supplier invoice is a cost for a project, enter the associated cost code here.
Details	You can enter up to 60 characters of text to identify the invoice entry.
Net	Enter the net value of the invoice. If you prefer, you can enter the gross amount, including VAT, and then click Calc Net. The value is then split between net and VAT using the tax rate applied to the tax code.
T/C	The default tax code for this supplier is entered for you automatically. If required, from the T/C drop-down, you can choose a different tax code, or to create a new code > New.
VAT	This box shows the amount of VAT calculated by applying the tax code entered to the net amount. If required, you can change this value.

View the non-editable information that also appears

A/C	When you enter the account code, the name of the supplier’s account appears here.
N/C	When you enter the nominal account code, the name of the nominal ledger account appears here.
Tax Rate	The tax rate associated with the tax code for the current transaction is displayed.
Total	This shows the gross total of the invoices entered.
Column totals	The total amounts entered in the Net and Tax columns appear at the bottom of the columns.

If you use the Foreign Trader module to record payments and receipts in foreign currencies, additional Currency and Exchange Rate boxes also appear on the Batch Customer Invoices window.