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Aged Balances

Seeing a supplier’s outstanding balances, grouped by the age of the credit, is a useful way of keeping track of what you owe that supplier and can act as a useful reminder to pay. You can use the Aged Balances option to help you organise required payments and ease your cash flow.

When you analyse your aged balances, you can enter a date for the report, and you can also include payments up to a particular date, so you can run the report retrospectively.

To analyse aged balances for suppliers

1. Modules > Suppliers > select the required suppliers > Aged Balances.
2.  Enter the dates you require > OK.

   The Aged Balances window appears showing each selected supplier. The total of any outstanding values are grouped by age. The age period is determined by the setting in the Settings > Supplier Defaults > Ageing. It is either based on calendar months, or is based on a period of days that you can specify.

   The total amount you owe all of the selected suppliers is also shown, grouped by age, in the totals boxes at the bottom of the window.

3. To see the balances in a graphical format > Graphs tab, or to exit and return to the Aged Balances window > Close.
4. To see the individual transactions that make up a supplier’s aged balances, select the supplier from the list > Detailed.
5. To return to the Suppliers window > Close > Close.