Recording Cash Till Takings

The Cash Register option helps you to track your cash takings accurately until they are deposited at the bank, this helps you to avoid errors and gives you an audit trail for cash takings. If your business uses a till or cash register to record sales transactions, you can use Sage Accounts to record these values simply and effectively. This topic explains how to set up and use the Cash Register in your software.

To set up your cash register bank account details

Settings > Bank Defaults.
Cash register settings > Bank A/C > choose the default bank account for recording your cash register transactions.

Tip: By default, this is set to nominal code 1235 or, if this account is already taken, the next available code.

Note: Once you set up your cash register bank account and post transactions to it, you cannot change this setting.
Sales nominal > choose the default sales nominal code for recording your cash register transactions.
Discrepancies > choose the default nominal code for recording cash register discrepancies.

Tip: The discrepancies code is used when there are imbalances between the sales total and the amount recorded in the cash register. The default nominal code for such discrepancies is 8206.
Tax code > choose the tax code for recording cash register sales.
If your cash register takings are all VAT inclusive, select the Takings are VAT-inclusive check box.
To save your cash register settings > OK.

To record receipts into the cash register bank account

Bank > Tasks pane > Cash Register.
For each receipt, enter the details, one line at a time.

If there is a discrepancy between the sales value from receipts and the value of takings in the till, to record this > Discrepancy > enter the details of the discrepancy amount > OK.

This discrepancy posting reduces or increases the value in the cash register and the discrepancy nominal code. Discepancy postings use the non-vatable tax code, usually T9.

When you save the discrepancy the following journal posts:

Transaction Type	Nominal Code	Notes
Journal Credit (JC) or Journal Debit (JD)	Cash Register 1235	JC if the discrepancy is a shortfall, or a JD if the discrepancy is an overpayment.
Journal Credit (JC) or Journal Debit (JD)	Cash Register Discrepancies 8206	JD if the discrepancy is a shortfall, or a JC if the discrepancy is an overpayment.

To save your entries > Save.
To close the Cash Register window > Close.

To Transfer a balance from the Cash Register to a bank account

When you actually deposit your cash register takings at the bank, you need to record the transfer of the balance from the cash register account to your chosen bank account.

Bank > Tasks pane > Deposit Cash.

The Deposit Cash window lists all undeposited transactions for the Cash Register bank account.

Note: This option transfers money between accounts, so no VAT is involved.
Account to > choose the bank account you want to deposit the money in.
Date > enter the date of the deposit.
Description > enter a description for the deposit.
Reference > enter a transaction reference as required.
For each transaction you want to deposit in the bank account, select the Deposit? check box.
The balance left in the cash register is called the float. To increase or decrease this balance > Float adjustment drop-down > choose to increase or decrease the float value > enter the value > OK.

Tip: If you increase the float, the adjustment is subtracted from the value of the deposits, if you decrease the float the value is subtracted from the value of the deposits.
To deposit the cash > Save.

To record till takings

To set up your cash register bank account details

To record receipts into the cash register bank account

To Transfer a balance from the Cash Register to a bank account