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The Sage 50 Accounts CIS module is designed for anyone who carries out construction work in the UK as a contractor and is registered to the Construction Industry Scheme (CIS). With Sage 50 CIS you can automate standard procedures, ensure your records are accurate and secure, and have complete confidence when submitting your returns online.
Key areas of Sage 50 CIS include:
If you want to purchase Sage 50 CIS, please contact our sales team on 0800 33 66 33 or go to www.sage.co.uk/sage-50-accounts-and-cis
Complete the CIS tab as follows:
| Business type |
From the drop-down list, choose the description for the subcontractor's business from the following:
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| Partnership name |
If the Business type is set to Partnership, enter the partnership name here. |
| Partnership UTR |
If the Business type is set to Partnership, enter the partnership's unique tax reference here. This reference is provided by HMRC. Tip: The UTR was previously shown on CIS 4/5/6 documentation. |
| Trading name |
Enter the subcontractor's trading name here. |
| Legal name |
Enter the legal name of the subcontractor's business here. This is the name the subcontractor has used to register with Companies House as a limited company, or their trading name. |
| Use the legal name in reports | Select this check box to use the subcontractor's legal name on reports. |
| First name or initial |
Enter the subcontractor's first name or initial. |
| Second name |
If the subcontractor uses a second name or middle name, enter it. |
| Surname |
Enter the subcontractor's surname. |
| UTR |
Enter the subcontractor's Unique Tax Reference. Tip: The UTR was previously shown on CIS 4/5/6 documentation. |
| NINO |
Enter the subcontractors National Insurance Number here. |
| Company reg. no |
If the subcontractor is registered as a limited company with Companies House, enter their company registration number here. |
| Status |
This indicates whether the subcontractor is verified with HMRC. The status is initially set to Pending verification. If you verify the subcontractor's details using the Verify Now option then the box automatically updates to Verified with HMRC. If you have manually verified the subcontractor then, from the drop-down list, choose Verified with HMRC. It may not be necessary to verify certain subcontractors, in which case you can choose Not required. In this situation, please refer to HMRC. If you have selected Not required then you must complete the Pre-2007 information details. |
| Verification number |
If you use the Verify Now option to verify the subcontractor then the verification number supplied by HMRC appears here. If you have manually verified the subcontractor then enter the number you were given. |
| Last verified |
This is the date that the subcontractor was last verified with HMRC. If you use the Verify Now option, this box updates automatically. |
| Verify Now |
To verify your subcontractor with HMRC online, click Verify Now. |
| Tax treatment |
This indicates the tax rate applied to the subcontractor's payments. If you use the Verify Now option, this box updates automatically with the appropriate rate from HMRC. If you verify your subcontractors manually, to enter and edit the rate, click Tax Treatment. |
| Payment frequency |
To record how frequently you pay your subcontractors, from the drop-down list, choose Monthly or Weekly. |
| Agreement to send monthly statements by email |
If the subcontractor has agreed to receive their monthly deductions statement by email, select this check box. You must then enter an email address for the subcontractor on the Details tab of this record. |
| Agreement to pay a third party |
If your subcontractor has agreed to be paid via a third party, select this check box, then from the drop-down list, choose the supplier acting as the third party. Note: If the third party is not in the supplier list you must create a new supplier record for them. |
If you worked with this subcontractor before the 2007 CIS reform, to add their historical details, click Record pre-2007 information. Pre 2007 information must be recorded on subcontractor records with a verification status of Not required.
| CIS type |
Depending upon the type of tax certification held by that subcontractor before April 2007, choose CIS4, CIS5, CIS6 or exempt. |
| Reg. Card/Cert |
Depending upon the type of card or certificate held by the subcontractor before April 2007, choose CIS 4(P), CIS4 (T), CIS5, CIS5 (Partner) or CIS6. |
| Reg. Card/Cert no |
Enter the subcontractor's card or certificate number. |
| Valid from |
Enter the Valid from date on the subcontractors card or certificate. |
| Valid to |
Enter the Valid to date on the subcontractor's card or certificate. |
You have now successfully created a new subcontractor.
Tip: If a subcontractor has not worked for a contractor in the previous two tax years it's the contractor's responsibility to check with HMRC to see if the subcontractor is registered for the new CIS scheme. The verification process determines if the subcontractor should be paid gross or with deductions.
Subcontractors List > Verify Subcontractors.
Note: If you select subcontractors before you click verify then only those subcontractors appear.
From the list of subcontractors, select those that you want to verify > Next.
If problems have been found in the data, the Check Data window indicates.
Check that your details are correct > Submit.
Sage 50 CIS prepares and submits the information to HMRC. This may take some time depending upon how busy the Government Gateway is and the speed of your Internet connection.
Note: You cannot use Sage 50 CIS during the verification process.
To complete the verification > Finish.
If the submission is not successful, a submission failure message appears. To view the details, click the link provided.
Before attempting to submit the information again, you must correct the issues identified in the Submissions Log.
You have now verified your subcontractors online and updated their records with the correct tax rates.
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