CIS - How to enter and pay a subcontactor's invoice

1. Suppliers > Subcontractors List > Batch Invoice.

2. Complete the Batch Subcontractor Invoice window as follows:

   You can enter each invoice as one item per line, or if you want to post all the items on the invoice to the same nominal code and have the same tax code, you can post the invoice as one line.

   A/C	Enter the subcontractor's account code, or press the F4 function key then choose the required subcontractor.
   Date	The current software date automatically appears, if required you can change this to the invoice date. Tip: If you have lots of invoices to enter, all with the same date, you can set the software date to the date required. Open the Settings menu > Change Program Date > amend the date as required > OK.
   Ref	If required, enter a reference that will help you to trace the invoice. This is the reference that appears on your reports.
   Ex Ref	If required, enter an additional reference.
   N/C	This is the nominal code you want to post the net value to. Note: The nominal code used determines whether CIS tax applies to that line. For example, Nominal Code 6000 is the default code for Labour and subsequently attracts the relevant tax treatment on the payment of the invoice.
   Dept	The subcontractor's default department automatically appears. If required, to amend this enter the department number directly, click the Finder button or press F4 then search and select the department you need.
   Project Ref	You can enter the project you are incurring the cost against.
   Cost Code	If you have entered a project ref, you need to enter the cost code to which the invoice relates for example, Labour.
   Details	You can enter up to 60 characters of text to identify the invoice entry.
   Net	Enter the net amount of the invoice. Alternatively, you can enter the gross amount, enter the required tax code then press F9, or click Calc.Net. the value is then split, the net amount is placed here and the VAT amount in the VAT box. The VAT is calculated using the tax code in the T/C box. Tip: To access the currency calculator from this box, press F5.
   T/C	The default tax code for this subcontractor appears automatically. If required, you can enter any of the other tax codes as defined in your VAT rate table.
   VAT	This is the amount of VAT calculated, by applying the tax code entered, to the net amount in the Net box. If necessary, you can change the amount shown.

3. If you have another item to enter, to move onto a new line press TAB then repeat the process.

   Tip: To copy the information in the box above, press F6. To copy the box above and increment it by one, press Shift and F6.

   If you calculated the batch totals manually before entering them into Sage Accounts, check your batch totals against those on the Batch Subcontractor Invoices window.

4. Save > Close.

You have now posted a batch subcontractor invoice.

1. Bank > Supplier Payment > Payee drop-down list > choose the required subcontractor.

2. Enter the required date > select the relevant invoice line > Pay in Full.

   Note: You cannot enter part payments against subcontractor invoices.

3. Save > Close.

If you have credit notes or payments on account on a subcontractors record, when you choose the subcontractor in the Supplier Payment window the following options may appear:

Pay invoices only

1. Select Pay invoices only > OK.

2. Click the required invoice> Payment column > Pay in Full.

   If the invoice is subject to CIS tax, the payment value reduces and the CIS Tax column shows the amount of tax deducted.

3. To save the payment > Save > Close.

Pay & Allocate standard transactions

1. Select Pay & Allocate standard transactions > OK.

2. In the Payment column enter the required values.

   Tip: To allocate an credit note to an invoice, in the Payment column on the credit note, enter the required value to allocate.

3. To save the transaction > Save > Close.

Allocate CIS Taxable credits

Allocate CIS Gross credits

1. Select Allocate CIS Gross credits > OK.
2. In the Payment column on the invoice and the credit note, enter the amount you want to allocate.
3. To save the transaction > Save > Close.